Advising Sessions

Updated October 2016

Academic Advising (AA)

Advising sessions are 15-minutes in length. Students make reservations at the GTI Website or ask to join (as a walk-up) if a GTF is not busy. If a student is a walk-up, please record their attendance by using the Sell button in the Eventbrite Organizer app or using the Add Attendees option at the Eventbrite website.


  • All students taking English Comprehension and Communication Core are required to attend two times a semester. This is worth 10% of the final grade for both spring and fall semesters. The requirement for students is to attend two AA sessions a semester (one visit is worth 5%). It will no longer be acceptable for students to wait until the end of the semester to attend their required two AA sessions. Have students attend once by the quarter break, and the second time by the end of the semester. 
  • Advanced Reading/Writing courses are not required, but left to instructor’s discretion.
  • Students can sign-up for a maximum of two consecutive AA slots per day with one teacher. However, students can sign-up for multiple teachers in one day.

Academic Writing Help

  • Beginning from the 2016 fall semester, E-Track students and SLC seniors will be given a schedule of AA advisors who have been designated as “writing advisors.” The “writing advisors” are also available to help J-Track students who make reservations for advising in the new reservation system.
  • Assignments for the following classes should visit an advisor with “W” next to his or her name on the EP schedule:
    • Academic Composition I/II (E-Track)
    • Analytical Reading and Thinking (E-Track)
    • Public Speaking (E-Track)


We would like to require more visits for students; however, due to the increased enrollment, this is the number of visits we can guarantee for all EC and CC students to go to AA.

GTI Website Plaza Reservation System

Switching Times

If you need to switch one of your scheduled EL or AA, it is your responsibility to negotiate a switch with another GTF, and to notify the Technology Committee and KG. All changes must be made at least three days prior to the day you want to change.

Advising Procedure

Follow this process while you are advising students in the English Plaza. As an advisor, you are responsible for helping students with their academic work. This is not a counseling session, or an opportunity to critique other teacher’s assignments. If you are not sure about any aspect of a student’s assignment, be sure to refer them back to their instructor.

Before Your Session

Make sure you’ve checked the schedule with the Eventbrite Organizer app

Prepare the advising table (chair arrangement, supplies, etc.)

Opening the Session

Greet the students!

Determine what needs to be done (ask students for the highest priorities)

Break the task into manageable pieces (for both you and the students)

During the Session

Ask students to explain what they do know how to solve for a given problem

Guide the student to helpful resources (textbooks, dictionaries, etc.) It is important for students to learn how to be self-sufficient!

Help them understand how to solve similar questions (give sample problems)

Stay focused on the current task—try not to stray! Offer to get back to less-pertinent issues at a following session, or refer them to a professor.

Have the student summarize or re-explain new information. This helps get it into their longterm memory!

Praise the students for their achievements!

Closing the Session

Allow time for an unhurried ending of the session

Help each student know how to finish their tasks on their own after the advising session concludes

Make sure each student is satisfied with the outcome of the session

If there are last-minute questions, encourage the student to contact the professor, or refer the student to a useful reference

Thank the students for genuine efforts

Leave your table clean for the next GTF!

Source: MacDonald, Ross. B. 1994. The Master Tutor: A Guidebook for More Effective Tutoring. Williamsville, N.Y.: The Cambridge-Stratford Study Skills Institute.